Data protection (GDPR) policy

This policy communicates detailed information about how Conquering Horizons collects, stores, and uses personal data throughout the process of you using this website.

After each contact, we may have collected written details (via email or contact form) that may include your name and contact information. Your identifiable details come under data protection.

Data controller & processor details:

Conquering Horizons

The data we process
Your contact details via direct email or contact form.

Why do we process/ collect your data?
To simply stay in touch with.

You have the right to withdraw your consent at any time
You have the right to know what data I hold at any time
You have the right to have the information I hold deleted at any time
You have a right to complain to the ICO if you are concerned about how we, Conquering Horizons handle your data

Find out more at:

Informed consent is crucial and a key part of the new GDPR (data protection) legislation. Consent must be freely given, specific, informed, and unambiguous.

Please read below how I may use your data with your consent.


During our first communication via this site’s contact form, we will collect the details you give me in my email software in order to communicate with you.


During our communication and in setting up your session we create a folder in our email software with your name and the date of your shoot. In setting up your session I will most likely receive your name, email address, phone number, and other details – these email correspondences are kept in your folder in our email software so we can find you and communicate with you easily.


Your contact details may also be kept on our phone so we can contact you during the time we are working together.
We don’t have a formal delete date but we are mindful to delete clients that we haven’t worked with for some time after 2-years.


We may use film footage that may be identifiable as you, and details that may identify you, on the Conquering Horizons website and/or blog

Our website is hosted via WP ENGINE on United States servers compliant with GDPR


We may use completed films from your shoot that may be identifiable as you in my social media portfolios.

Twitter’s privacy policy


Linked In’s privacy policy


We may store film footage/Stills from any marketing sessions that may be identifiable as you in a non-public folder on Dropbox if uploading them to our website, blog, social media, or as part of my portfolio. Dropbox is GDPR compliant.


We may store footage from situations that may be identifiable as you in my phone/ iPad ‘photos’ folder if uploading them to use on our website, blog, social media, or as part of our portfolio.


If you would like to stay up to date with our latest news and offers please sign up for my newsletter here:

Conquering Horizons


We may keep your email correspondence (and data contained) connected with your contact with us in our electronic archives which are stored in our email software, phone, and/ or on external hard drives for no less than one year. We empty email archives every 10 years.

We may keep film footage/ digital images connected with shoots in our electronic archives which are stored on an external hard drive, and in our online portfolios.
We don’t have a formal delete date but can provide one if required.


For any use unlisted here we will seek your permission in addition to this form, and will not proceed without express agreement in writing/ by email from you.
We will never sell footage from your shoot that may be identifiable as you.


Information Sharing
We may provide the information that we collect and the data generated by website cookies to third parties. Such third parties may use the information to maintain various databases.

Links to Third Party Sites (see below).

Conquering Horizons endeavors to work with suppliers and bodies that are committed to good privacy practices and who are GDPR compliant. Conquering Horizons is not responsible for the privacy practices or the content of those other websites, please click on supplier names to see individual privacy policies below:

Hosting & archiving Autumn Films emails including contact details1


Hosting and archiving the ‘backend’ of Lucy Williams Photography website and blog

Hosting and archiving contact details of those signed up for the Conquering Horizons newsletter

Backing up phone (contacts, apps, not photos), hosting and archiving Conquering Horizons emails, and storing contacts from my phone and my hard drive.


  • Storing contact details, including phone numbers and emails
  • Storing ‘behind the scenes images taken on my phone
  • Storing images ready to upload to social media
  • Accessing apps like Dropbox, VSCO, Pic Tap Go, social media apps, etc


  • Storing and archiving invoices including contact details
  • Storing and archiving social media images
  • Backing up footage from my iPhone
  • Occasionally delivering an image or sets of images to clients
  • Occasionally delivering paperwork & forms to clients


Occasionally delivering an image or sets of images to clients


  • Hosting clients’ online galleries
  • Storing and archiving images as part of clients’ online image gallery


Images are temporarily processed through Transmit, FTP software, whilst uploading for client delivery to client servers, The Image File, One Vision


We sometimes outsource our footage retouching work to various retouchers. We will ensure that we confirm the services we use as GDPR compliant before moving ahead with outsourcing. We will ensure that the retouchers do not use mages identifiable as you. If they should want to use these images for portfolio use we will ensure they contact you for permission.


We use small information files called cookies on our website to better the user experience while visiting the website. Where applicable our website uses a cookie control system allowing the user on their first visit to the website to allow the use of cookies on their computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer/device.